United Nations Foundation

  • Administrative and Operations Associate, Public Affairs

    Job Location US-DC
    Type
    Regular Full-Time
  • Overview

    The Administrative and Operations Associate, Public Affairs, provides administrative support to the Chief Communications Officer with specific responsibility for scheduling and travel planning; administrative support to the Public Affairs team; and operations support; under the supervision of the Senior Manager, Strategy & Operations and in close coordination with the Senior Associate, Business Services & Special Initiatives.

    Responsibilities

    • Coordinate the calendar of the Chief Communications Officer to ensure that meetings are properly organized; prepare participants by disseminating the appropriate agenda and creating briefings when needed.
    • Manage all aspects of travel arrangements for the Chief Communications Officer in a timely and detailed manner (i.e., preparing appropriate forms for travel approval, making all air, hotel, and ground transportation arrangements, scheduling meetings when needed), including providing detailed itineraries.
    • Prepare travel and expense reimbursements and expense reports for the Chief Communications Officer.
    • Write, review, and edit materials, such as communication with partners, internal and external memos, correspondence, and briefings, and operational documents as required by senior leadership of the Public Affairs team.
    • Help coordinate calendars and organize meetings for the Public Affairs team and/or meetings with external vendors/partners.
    • Take thorough meeting notes and disseminate as required.
    • Manage incoming and outgoing correspondence for the department’s executive team and ensure that all correspondence is opened on a daily basis, distributed as appropriate, and items are tracked for follow up by appropriate staff.
    • Conduct research as needed for members of the department’s executive team.
    • Organize and maintain hard electronic files for the department’s executive team as needed.
    • Maintain and order supplies and marketing materials for the Communications team.
    • Plan meetings and special events, including ordering supplies and catering as needed, and staffing special events as needed.
    • Process department invoices and payment requests under the close supervision of the Senior Associate, Business Services & Special Initiatives.
    • Draft Letters of Invites (LOIs) as assigned, under the close supervision of the Senior Associate, Business Services & Special Initiatives.
    • Assist with other aspects of the Public Affairs operations team including master calendar support, external vendor and partner correspondence, and internal communication with other teams at the UN Foundation.
    • Other duties as assigned.

    Selection Criteria

    • College degree preferred.
    • One to two years of experience in professional office environment expected.
    • Administrative, secretarial, or operations experience preferred.
    • Excellent verbal and written communications skills required.
    • Strong research skills required.
    • Proficiency in Microsoft Office Suite required, including Outlook, Word, Excel, and Power Point.
    • Experience with confidentiality.
    • Strong attention to detail.
    • Customer service orientation.
    • Demonstrated ability to manage multiple completing priorities.
    • Excellent organizational skills.
    • Ability to work independently; ability to work as part of a team.
    • Dependable and consistent.
    • Punctual and professional.
    • Ability to meet regular attendance/tardiness policy.
    • Ability to work under pressure and handle stress.

    Benefits & Compensation

    For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including:

    • A choice of two health plans through CareFirst (PPO or HDHP with HSA),
    • dental insurance,
    • vision discounts,
    • flexible spending accounts,
    • 403b retirement savings plan with a generous matching contribution,
    • group term and supplemental life insurance,
    • short-term disability,
    • long-term disability,
    • health club discounts,
    • commuter benefits, and
    • employee assistance program. 

    Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of parental leave.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed