United Nations Foundation

Administrative Assistant, Executive Office

Job Location US-DC
Regular Full-Time


The Administrative Assistant provides support to members of the Executive Office and reports to the Special Assistant to the Deputy CEO.


  • Provide support to leadership in the Executive Office by:
    • Answering phone calls
    • Greeting guests and escorting to office
    • Making copies and/or scans as requested
    • Scheduling meetings and/or travel at the direction of the assistant
    • Help dial into meetings as needed
  • Provide support to Head of Policy Planning, to include:
    • Scheduling meetings and travel
    • Assist with expense reports
  • Oversee catering and logistical support for internal and public-facing meetings of the Executive Office leadership
  • Assist with infrequent Executive Office grant requests
  • Pick up Executive Office mail from mail room and distribute
  • Upload and manage contacts and enter meeting notes into Salesforce for Executive Office leadership
  • Support biannual Board meeting preparation as needed to include:
    • Assisting with creation of Board meeting materials, such as table tents, place cards, etc.
    • Supporting the team in the Board briefing book production process (copy editing, creating shipping labels, etc.) prior to Board meetings.
  • Perform general research when requested
  • Assist International Advance Officer with managing pre-trip processes, such as contracts, obtaining visas, and preparing briefing books
  • Maintain Executive Office intranet page
  • Assist Executive Office leadership with social media as needed
  • Create and maintain contact sheet of Foundation-wide assistants
  • Digitize hardcopy files of Executive Office leadership

Selection Criteria

  • Bachelor’s degree required
  • One to three years of administrative experience
  • Strong attention to detail and demonstrated excellence working in a fast-paced environment
  • Ability to maintain a high degree of confidentiality
  • Ability to manage multiple priorities
  • Strong professional interpersonal skills and diplomacy; the ability to interact with people from diverse, multi-cultural backgrounds
  • Ability to work independently as well as a member of a team
  • Proficiency in Microsoft Office Suite to include Outlook, Word, Excel, and PowerPoint
  • Excellent verbal and written communication skills required
  • Ability to meet regular attendance/tardiness policy
  • Ability to work under pressure and handle stress
  • Experience using professional applications of social media including Facebook, Instagram, Twitter and others

Benefits & Compensation

For full-time employees we offer an excellent range of benefits, including a choice of two health plans through CareFirst (PPO or HDHP), dental insurance, vision discount plan, Life Insurance, Supplemental Life Insurance, Short-Term Disability, Long-Term Disability, Long-Term Care Insurance, Health Club Discounts, Commuter Benefits, and Employee Assistance Program.

12 Paid holidays, 4 weeks of vacation, 10 sick days, 3 personal days and 8 weeks of parental leave (mother or father), access to the UNFCU Credit Union, 150% match on our 403b retirement plan, flexible spending accounts, health savings accounts, and discounted Zipcar membership. 


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed